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THE CHAOS
Virtual Assistant /Studio Manager
Welcome to the realm of Studio Management—a role as unique as your business needs. At VirtualCoven, we believe in offering comprehensive support tailored to YOU.
Need support with emails, booking appointments, phone consults, or managing your social media? We've got you covered. From CRM management to invoicing, chasing payments, and even editing—we do it all.
OUR SERVICES INCLUDE
What We Offer
Tailored Support, Unlimited Possibilities
No task is too big or too small. Whether you need help streamlining operations or enhancing client interactions, we're here to make your life easier.
Ready to reclaim your time and conquer the chaos?
Why Choose Us?
We handle everything—both back-end operations and client-facing tasks—so you can focus on what matters most: growing your business. Let us be your behind-the-scenes wizards, ensuring seamless workflows and exceptional client experiences.
- Consult and product calls
- Lead follow-up and nurturing
- Marketing campaigns and strategy
- Email management and organization
- CRM customization and management
- Invoicing and payment plan setup
- Scheduling and calendar management
- Flodesk (or other email system) newsletters
- Blog post drafting and scheduling
- Custom spreadsheet creations
- Album design and ordering
READY TO AUTOMATE?
Complete CRM Services
Welcome to our CRM Services—where we transform chaos into streamlined, automated workflows tailored to your business needs.
- What it Includes: We take your existing content—emails, contracts, guides, questionnaires, and more—and transform it into a fully functional, automated workflow.
- Key Benefits: Streamline your processes and enhance efficiency without starting from scratch.
Service Tiers
CRM Revamp
- What it Includes: Complete overhaul of your CRM system, starting fresh with up to 3 customized service niches (think - boudoir, weddings, and headshots).
- Key Benefits: Receive fully customized email content, questionnaires, and branded guides specific to your niche services.
Service Tiers
CRM Complete Custom Builds (1-3 Services):
- What it Includes: Comprehensive rebuild of your CRM system, creating workflows for up to 7 different niches.
- Key Benefits: Enjoy fully customized email content, questionnaires and branded guides tailored to each niche service, from boudoir to weddings to studio rentals.
Service Tiers
CRM Complete Custom Builds (4-7 Services):
We craft email, questionnaire, and proposal communications that reflect your brand voice and resonate with your clients.
Personalized content
Unique Features
Receive beautifully branded guides for each niche service established in your CRM, enhancing professionalism and client engagement.
Branded Guides
Invest in a CRM Complete Build
When you invest in a CRM Complete build, you receive top-notch, never recycled, customized service. We work closely with you to design the system exactly as you need it. By the time we turn it back over to you, it's ready to start bringing in those clients.
Comprehensive Training
Both services include FULL training on how to utilize the system we've built for you. Our goal is to empower you with the knowledge and confidence to manage and make changes to your CRM independently.
Why Choose Us?
Our CRM services go beyond automation—we create experiences. From inquiry to session completion, we design workflows that elevate your business and deliver exceptional value to your clients.
LET'S GET DIGITAL.
WEbsite design
Whether you're starting fresh or giving your current website a makeover, we've got the magic touch to bring your vision to life.
Launching a new business or need a total website overhaul? We specialize in ShowIt platform builds, handling everything from design to content creation, ensuring your site is optimized for success.
What We Offer
Complete Website Build (ShowIt Only)
Already have content but craving a new look? We'll transfer your existing site to ShowIt with a fresh design and enhanced SEO.
What We Offer
Website Transfer & Redesign (ShowIt Only)
Want to update your current website with a modern twist? We'll refresh your design, optimize SEO, and make necessary edits on your existing platform.
What We Offer
Website Refresh (Compatible with All Platforms)
Complete Build (ShowIt Only)
- Includes full content writing, custom design, and comprehensive SEO setup on ShowIt platform.
- Transfer of existing content to ShowIt with a new design and SEO optimization.
- Enhance your existing site with SEO improvements and design refresh on any platform.
The Options
Payment Plans
We offer flexible payment plans of up to 4 installments. Work begins once 50% of the payment is received, and final deliverables are provided upon full payment completion.
Comprehensive Training
All packages include FULL training on website editing and SEO updates. We'll empower you with the skills to manage and optimize your site independently.
Why Choose Us?
Our goal is to create websites that not only look amazing but also drive results. We're committed to your success and ensure you're equipped with the knowledge to maintain your website effectively.
Ready to elevate your online presence with a stunning new website?
LET'S GET SCHEDULING
VIP Scheduling ServiceS
Welcome to our VIP Scheduling Service—a game-changer for busy business owners like you!
Important note: We take copyright seriously. While we can assist with scheduling, content creation remains your responsibility unless you’ve hired us on as your VA as well. We'll guide you on sourcing high-quality content from trusted providers. Ready to reclaim your time and transform your social media presence?
- Monthly Content Scheduling: We schedule out ALL your content for the month ahead, ensuring a consistent and impactful online presence.
- Fast Turnaround: Experience our lightning-fast 48-72 hour turnaround time for monthly scheduling services.
- Subscription Requirement: To access our VIP Scheduling Service, we require a subscription plan tailored to your needs.
What We Offer
- Existing Content: Already have content? We’ll schedule it monthly to keep your VIP groups active.
- Content Help: Need content? We can recommend top creators or provide custom-branded content for key posts like mailing list signups and IG feed updates. Once you’ve purchased content, just share the login, and we’ll take care of the rest.
How It Works
FREE UP
EDITING TIME
SAME DAY EDITING SERVICES
At VirtualCoven, we specialize in lightning-fast editing services to elevate your photography game.
Need quick turnaround on your image edits? We've got you covered with our Same Day Editing Services, available for both Lightroom and full Photoshop edits. Whether you have a gallery of up to 80 images or specific requests for enhancements, we'll deliver stunning results within 2 hours.
OUR SERVICES INCLUDE
What We Offer
Service Options Include
We offer complete branded editing to align with your current style and brand aesthetics, ensuring consistency across your portfolio. Our mission is to deliver exceptional editing that exceeds your expectations. Whether it's same day turnaround or ongoing support, we're committed to enhancing your images with precision and creativity.
Why Choose Us?
Same Day Editing: Get your edited images back within hours for those urgent deadlines.
Contract and Month-to-Month Services: Choose the plan that suits your needs, whether you require ongoing support or occasional editing.
- Lightroom & Photoshop Expertise: We excel in both Lightroom color correction and detailed Photoshop enhancements.
- Culling Services: Let us handle the culling process for you! Culling involves selecting and removing unwanted or low-quality photos from your set, ensuring that only the best images are edited and delivered.
- Customized Edits: From color correction to skin smoothing, body modifications, and advanced retouching—we can do it all.
Consider us your chaotic, yet OCD-style organized sidekick in the digital realm, ready to tackle any task.
Virtual Assistant Support
We build killer websites that not only look awesome but also include built in SEO support.
Website Wizardry
Our CRM setups are like magic, automating your processes seamlessly across different platforms.
CRM Sorcery
Need support managing an increasing number of phone consults for your business? We've got you covered.
Lead Gen Calls
Need your photos finished in time for a same-day reveal? We've got you covered.
Speedy Editing Services
Let us handle your VIP social groups, scheduling and managing content with speed and ease.
VIP Scheduling Concierge
We create custom branded guides for photographers, from welcome guides to mindset guides to hair and makeup guides, and quite literally anything else you can dream up!
Custom Branded Guides
We transform spreadsheets into powerful business tools—whether it's a complex client tracker or a fancy, color-coordinated order management system.
Custom Spreadsheets
